File Company Accounts: Your Complete Guide

Everything you need to know about filing year end accounts to Companies House & HMRC.

A cat and a duckling using a laptop to file company accounts.

Filing company accounts is a legal obligation for all UK-registered companies

Whether you're a small business owner, company director, or finance manager, understanding your responsibilities is crucial to avoid penalties and maintain financial transparency. This guide explains what company accounts are, how and when to file them and how to stay compliant with HMRC and Companies House.

What Are Company Accounts?

Company accounts (also known as statutory accounts) are financial documents prepared annually by limited companies. They give a snapshot of a company’s financial health and are submitted to:

  • Companies House – for public record

  • HMRC – to support your Company Tax Return

These accounts typically include:

  • Balance sheet – showing assets, liabilities, and shareholder equity

  • Profit and loss account – outlining income, expenses, and profit/loss

  • Notes to the accounts – explanations of accounting methods and figures

  • Director’s report (for larger companies)

  • Auditor’s report (if applicable)

Who Needs to File Company Accounts?

Most UK companies are legally required to file accounts, including:

Type of Entity Filing Requirement
Private limited companies (Ltd) ✅ Required
Public limited companies (PLC) ✅ Required
Dormant companies ✅ Simplified filing
Micro-entities ✅ Abbreviated format allowed
Sole traders ❌ Not applicable

If you're a sole trader or partnership (not incorporated), you file a Self Assessment tax return instead.

When Do You Need to File Company Accounts?

Timing is critical. Missing deadlines can lead to financial penalties.

First Accounts After Incorporation

  • Deadline: Within 21 months of incorporation

  • Includes: Accounts for period from incorporation to your accounting reference date (ARD)

Annual Accounts Thereafter

  • Deadline: 9 months after your company’s financial year end

Corporation Tax Return (CT600)

  • Deadline: 12 months after your accounting period ends

  • But payment of Corporation Tax is due 9 months and 1 day after the end of the accounting period

Key Filing Deadlines (2025/26)

Company Type Filing Deadline Period Covered
New Ltd Company 21 months from incorporation Incorporation date to first ARD
Existing Ltd Company 9 months after financial year end Full financial year
Corporation Tax Return 12 months after period end Usually matches financial year

How to File Company Accounts

You can file your accounts in several ways, depending on your company size and whether you're using accounting software.

Filing Options:

  1. Online via Companies House WebFiling

    • Quick and secure

    • Available for most small companies

  2. Using Commercial Accounting Software

    • Integrates with Companies House and HMRC

    • Ideal for growing businesses

  3. Via Your Accountant

    • Recommended for accuracy and compliance

    • Especially if your accounts are complex or audited

  4. By Post (Paper Filing)

    • Only available for certain company types

    • Slower and more prone to errors

Filing as a Small Company or Micro-Entity

If your company qualifies as a small company or micro-entity, you may benefit from simplified filing options:

Criteria Type Small Company Micro-Entity
Turnover ≤ £10.2 million ≤ £632,000
Balance Sheet Total ≤ £5.1 million ≤ £316,000
Number of Employees ≤ 50 ≤ 10

You may be eligible to:

  • File abridged accounts

  • Skip the director’s report

  • Submit fewer details publicly

What Happens If You Miss the Deadline?

Companies House applies the following penalties for late submissions:

Delay Period Penalty (Private Company) Penalty (Public Company)
Up to 1 month £150 £750
1 to 3 months £375 £1,500
3 to 6 months £750 £3,000
More than 6 months £1,500 £7,500

Important: If your company files late two years in a row, the penalty is automatically doubled.

Common Filing Mistakes to Avoid

  • Confusing HMRC and Companies House deadlines

  • Filing the wrong type of accounts (e.g., full instead of abridged)

  • Not updating accounting software

  • Assuming dormant companies don’t need to file

  • Forgetting to notify Companies House of changes to your company year-end

Tips to Stay Compliant

  • Set calendar reminders well before deadlines

  • Hire a qualified accountant to manage filings

  • Use cloud accounting tools (e.g., Xero, QuickBooks)

  • Regularly reconcile your accounts to avoid last-minute errors

  • Check Companies House for filing confirmation

FAQs About Filing Company Accounts

Do I need to file company accounts if my company made no profit?
Yes. Even if your company made no profit or is dormant, you're still legally required to file accounts.

Can I change my company’s financial year?
Yes. You can shorten or extend your financial year by notifying Companies House, but restrictions apply.

Do I need an accountant to file company accounts?
Not legally, but it’s highly recommended—especially for anything beyond basic micro-entity filings.

Can I file my company accounts and Corporation Tax return together?
Yes. Many accounting platforms allow joint submission to Companies House and HMRC, saving time and reducing errors.

What happens if I cease trading?
You still need to file final accounts and notify Companies House. Then, you can apply to strike off the company or go through formal dissolution.

Final Thoughts: Stay on Top of Your Obligations

Filing company accounts is a critical part of running a limited company in the UK. Keeping accurate records, meeting deadlines, and understanding your company’s status can save you from penalties and keep your business reputation intact.

Need help with your company filings? Our expert accountants can handle everything from preparation to submission — leaving you free to focus on growing your business.

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