File Company Accounts

File Company Accounts: The Smart Director’s Guide

Filing your company accounts correctly and on time is one of the most important legal responsibilities for any UK limited company. Our File Company Accounts Service provides a fast, expert-led and fully compliant solution handled by qualified accountants who specialise in statutory accounts and HMRC/Companies House filing.

Whether you’re a new director filing for the first time or a growing business needing reliable year-end support, we ensure your accounts are accurate, compliant, and submitted on time — every time.

Why Do Limited Companies Need to File Accounts?

Every limited company in the UK must prepare statutory annual accounts and submit:

• Corporation Tax Return to HMRC

• Company Accounts to Companies House

Failing to meet your legal obligations can result in penalties, investigations, and even strike-off action. That’s why having expert accountants manage the process is crucial.

What’s Included in Our Fixed-Price Filing Package

Our Company Accounts Filing Service (What You Get)

We provide a complete, end-to-end service:

1. Preparation of Statutory Annual Accounts

• Profit and Loss Statement

• Balance Sheet

• Director’s Report (where required)

• Footnotes and compliance statements

• Formatting under FRS 105, FRS 102 Section 1A, or full FRS 102

2. Corporation Tax Return (CT600)

• Full corporation tax computation

• Capital allowance calculations

• Tax adjustments for disallowable expenses

• Review of director loans, payroll, dividends and drawings

3. Filing to Companies House

• iXBRL tagged accounts

• Full or abridged accounts depending on size

• Confirmation that accounts have been successfully delivered

4. Filing to HMRC

• iXBRL statutory accounts

• CT600 submission

• HMRC acknowledgement once accepted

5. Professional Accountant Review

Every submission is checked by a qualified accountant for accuracy and compliance.

6. Director Support

We answer all accounting questions and provide guidance on improving your financial position for the next year.

Who Our Service Is For

Our company accounts filing service is ideal for:

• Small and micro businesses

• Contractors and consultants

• Service-based companies

• eCommerce businesses

• Landlords with a property company (SPV)

• Growing SMEs

• New directors filing for the first time

If you operate a UK limited company, we can file your accounts — accurately and on time.

How It Works

1. Order Online or Get a Quote – Tell us about your company size and year-end if larger than our advertised plans.

2. Provide access to your cloud accounting software such as Xero, QuickBooks, Sage & FreeAgent.

3. Alternatively, Send Your Records – Securely upload your bookkeeping or bank data (must be analysed by expenditure category totals).

4. We Prepare & File – Our qualified accountants complete and submit everything to HMRC & Companies House.

5. You Stay Compliant – We notify you once your filings are complete.

Transparent Fixed Pricing

📌 Custom quotes available for larger companies.

What You Need to Provide

To file your company accounts, we typically need:

• Access to your bookkeeping software (FreeAgent, Xero, QuickBooks, Sage, etc.) or your bank statements with category spending analysis

• Details of any payroll, dividends or director transactions

• Information on any business assets, vehicles or loans

• Your Companies House authentication code

• Your HMRC 10 digit UTR so we can file the CT600 on your behalf

If you're unsure what you have or don’t have, we guide you step-by-step.

What Happens After You Place Your Order

1. Quick onboarding
   Provide access to your bookkeeping or upload documents.

2. We prepare your statutory accounts
   Everything formatted under the correct UK GAAP framework.

3. We complete your corporation tax return
   Including all HMRC-required computations.

4. Review and approval
   You review the completed accounts with your accountant.

5. We file with Companies House & HMRC
   You receive confirmations and copies for your records.

Common Mistakes Directors Make When Filing Company Accounts

Avoid the issues we see most often:

• Filing micro-entity accounts when they don't qualify

• Missing or incorrect director loan disclosures

• Not reconciling bank accounts

• Failing to include all revenue

• Incorrect corporation tax adjustments

• Late filing because bookkeeping was incomplete

• Relying on software without professional review

Our service eliminates these risks.

Why Use Us to File Your Company Accounts

The Role of iXBRL in Modern Filing

Most UK companies must now submit accounts in iXBRL format, a structured digital format that allows Companies House to automatically process financial data.

• Reduces errors and rejected filings

• Makes it easier to check accounts for compliance

• Can be generated directly from cloud accounting software

For small companies, understanding iXBRL is key to avoiding frustration and delays.

Why Filing Accounts On Time Improves Your Business

Filing accounts isn’t just compliance—it’s strategic:

• Banking and Loans: Up-to-date accounts are often required for loans, credit, or investor funding.

• Business Planning: Knowing profits, cash flow, and liabilities allows directors to make better strategic decisions.

• Audit Readiness: Maintaining accurate accounts ensures smoother audits if your company grows.

• Tax Efficiency: Accurate records help claim allowable expenses and reduce risk of HMRC investigations.

Directors’ Responsibilities When Filing Company Accounts

Directors play a central role in ensuring their company meets its legal obligations. Filing company accounts is not just an administrative task—it is a legal duty that carries personal accountability.

Key Responsibilities

1. Ensure Accurate Financial Records
   Directors must keep accurate books and accounting records throughout the year. This includes:

   • Recording all income, expenses, and company transactions

   • Maintaining bank statements, receipts, and invoices

   • Reconciling accounts regularly to avoid errors

2. Prepare Accounts for Filing
   Directors are responsible for preparing accounts that:

   • Reflect a true and fair view of the company’s financial position

   • Comply with accounting standards relevant to the company’s size (micro, small, medium, or large)

   • Include all required disclosures, such as director loans, remuneration, and dividends

3. File on Time
   Directors must ensure accounts are submitted to Companies House by the filing deadline, usually 9 months after the company’s financial year-end. Missing deadlines can lead to fines, which increase the longer accounts remain outstanding.

4. Sign and Approve Accounts
   Accounts must be approved and signed by the directors before filing. For companies with multiple directors, approval may need to be formally documented in board minutes.

5. Ensure Compliance with Tax Obligations
   While filing accounts is a Companies House requirement, directors must also ensure the accounts align with Corporation Tax submissions to HMRC (CT600). Errors can trigger HMRC enquiries or penalties.

6. Maintain Records Post-Filing
   Directors are responsible for keeping copies of submitted accounts, supporting documents, and confirmation receipts for at least 6 years. These records may be required for audits, tax investigations, or legal purposes.

Consequences of Non-Compliance

Failing to meet responsibilities can result in:

• Fines for late filing (micro/small companies: £150–£1,500; medium/large: £750–£7,500)

• Personal liability for directors if accounts are deliberately misleading or fraudulent

• Legal action from shareholders or HMRC in cases of serious misstatement

• Reputational damage, affecting loans, investors, and business opportunities

Pro Tip: Even if you outsource accounting, the ultimate responsibility for the accounts always lies with the directors. Professional support reduces risk but does not remove legal accountability.